Use an AI Assistant to setup your Weekly Goals

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Last time, we built a daily AI assistant to tame your schedule.

Now, let’s zoom out—imagine an AI that crafts your week like a strategic playbook, aligning tasks with big-picture goals.

I’ve been using this setup to hit deadlines, dodge overwhelm, and still have a life. Here’s how to create your own weekly goal-crushing AI assistant, step by step.

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Step 1: Set Your Weekly North Star

What You’ll Need: 10 minutes + a goal framework

Tool: Notion, Google Docs, or paper

Your AI needs direction—start by defining what “winning the week” looks like. I use a simple framework: 1 Big Goal, 3 Key Tasks, and 1 Personal Win.

Example:

Big Goal: Finish client project draft.

Key Tasks: Research (2h), Outline (1h), Write (4h).

Personal Win: Run 5 miles.

How to Do It: List your priorities for the week. Keep it tight—overloading kills focus.

Why It Matters: This anchors your AI, turning vague intentions into a clear mission.

Step 2: Pick Your AI Command Center

What You’ll Need: ChatGPT or similar (e.g., Grok)

Cost: Free tier; $20/month for ChatGPT Plus

ChatGPT’s my go-to for its ability to break goals into steps and schedule them. It’s like a coach who never sleeps.

Setup: Log into ChatGPT (openai.com). Test it: “Break ‘write a report’ into 3 steps.”

Pro Tip: ChatGPT Plus lets you save custom instructions—e.g., “Always prioritize my Big Goal.”

Why ChatGPT?: It’s fast, flexible, and can handle messy inputs like “get stuff done.”

Step 3: Feed It Data with Zapier

What You’ll Need: Zapier + goal sources (e.g., Trello, Calendar)

Cost: Free tier (100 tasks/month); $19.99/month for multi-step

Your AI needs your goals and commitments—Zapier automates the collection.

Example Zap:

Trigger: “New Trello card in ‘Weekly Goals’ list.”

Action: “Add row to Google Sheets” (columns: Goal, Task, Deadline).

How to Set It Up: Connect Trello to Zapier, pick “New Card,” then link to a Sheet. Map “Card Name” to “Goal,” “Description” to “Task,” “Due Date” to “Deadline.” Test with a sample card.

Add-On: Zap Calendar events (e.g., “Meeting → Sheet”) to track fixed blocks.

Time Saved: 15-20 minutes of gathering.

Pro Tip: Use a “Weekly Goals” board in Trello—keeps it visual and syncs seamlessly.

Step 4: Train Your AI to Strategize

What You’ll Need: A custom prompt (15 minutes)

Tool: ChatGPT

Teach ChatGPT to turn your goals into a weekly plan. Here’s my prompt—adjust it to your rhythm:

Prompt: “You’re my weekly planning AI. Take this list of goals [paste from Sheets] and events [paste from Calendar], then: 1) Break each goal into 2-4 tasks, 2) Prioritize by impact and deadlines, 3) Assign tasks to days (Mon-Fri, max 6h/day), 4) Include my Personal Win, 5) Output as a daily breakdown with times. Optimize for mornings.”

Example Input:

Goals: Finish report (due Fri), Call client (Wed), Run 5 miles.

Events: Team meeting Tue 10-11 AM.

Output:

• Mon: 9-11: Research report, 11:30-12: Run 2 miles.
• Tue: 9-10: Outline report, 10-11: Meeting, 11:30-12: Run 3 miles.
• Wed: 9-10: Call client, 10-12: Write report (part 1).
• Thu: 9-11: Write report (part 2).
• Fri: 9-11: Finalize report.

Time Saved: 30-45 minutes of planning.

Pro Tip: Tell it your energy peaks (e.g., “I’m sharpest before noon”) for a tailored fit.

Step 5: Get Your Plan Delivered

What You’ll Need: Zapier + Email or Notion

Cost: Free tier works

Have your AI email you the plan every Sunday night—ready for action.

Zap Setup:

Trigger: “Schedule by Zapier” (weekly, Sun 8 PM).

1. Action 1: “Google Sheets – Get Rows” (your goals).
2. Action 2: “ChatGPT – Generate Text” (prompt + Sheet data).
3. Action 3: “Gmail – Send Email” (to yourself, subject: “Your Week Ahead”).
4. Alternative: Action 3: “Create Notion page” for a living doc.

Time Saved: 10-15 minutes of prep.

Pro Tip: Add a “Reply with tweaks” step—email ChatGPT adjustments mid-week.

Leveling Up

Test It: Run a week. Too packed? Cap tasks at 5h/day.

Personalize: Add flair—e.g., “Motivate me like a drill sergeant.”

Scale: Zap in long-term goals (e.g., “Q2 priorities”) for a master plan.

My Win: I hit 90% of my goals last week—up from a chaotic 50%. You can too.

Premium Perk: Subscribers get my full prompt library and Zap screenshots—unlock it with an upgrade!

What’s your weekly goal nemesis?

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